Inspection and self-monitoring for hygiene facilities, pools and schools

Self-monitoring in practice

Purpose of self-monitoring

Prevent risks to health and the environment by identifying, correcting and following up deficiencies in the operation.

What your self-monitoring must include

• Responsibilities and roles: who does what for operations, cleaning, sampling and incident handling
• Risk assessment: risks related to infection, chemicals, sharps, ventilation and water
• Routines: cleaning, disinfection, instrument reprocessing, infection control, hand hygiene, laundry and waste
• Technical and environmental checks: ventilation, temperature, humidity, water quality and any pool parameters
• Equipment: procurement, servicing, calibration and functional checks
• Chemicals: register, safe storage, protective measures and training
• Incident handling: how deviations are detected, recorded, corrected and followed up
• Training: induction and recurrent training for staff in hygiene and safety
• Traceability: logs for treatments, instrument use, cleaning and disinfection
• Communication: how clients, pupils or guardians are informed in case of incidents

Documentation to keep and present

• Written self-monitoring with date and responsible person
• Checklists with sign-off for completed tasks
• Measurement and sampling records, e.g., water tests and ventilation checks
• Logs for cleaning, disinfection and instruments
• Service and maintenance logs for equipment
• Incident reports and action plans for deviations

Self-monitoring step by step

1. Map the operation and identify risks
2. Define responsibilities and roles
3. Create clear, simple routines
4. Train staff and document
5. Follow up with internal checks and corrective actions
6. Update documents when premises, equipment or working methods change